Insider Newsletter from Information Mapping

Information Mapping, Inc.
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Waltham, MA 02452 U.S.A.

T: 781.547.3100
or 800.INFOMAP
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E: inquiry@infomap.com
W: www.infomap.com

September 2006	www.infomap.com	Vol. 14, No. 3

Formatting Solutions Pro Hints & Tips

by Shelley Cotter, Client Services and Technical Support

Q & A: Using FS Pro 3.0 with Legacy Documents

Introduction
The following Q & A addresses common questions people have when using
FS Pro 3.0 and are working in documents created with FS Pro 1.3d to 2.x.

Q: Can I use FS Pro version 3.0 to work in documents created with prior versions of FS Pro?
A: Yes, you can.

To fix typos, revise sentences, or edit text, you do not necessarily
have to attach FS Pro to the document. To insert Maps, Blocks, or use the other
FS Pro functions, attach FS Pro 3.0 to the document.

Q: What should I do after attaching FS Pro 3.0 to an older document?
A: Before working in a document created with FS Pro 1.3d or 2.0, you should
update the document.

Note:
If you are working with documents created with version 2.1 or 2.2 you do not
need to update the document.

Q: How do I update the document?
A: Run “Update Document to This Version” from the Update icon on the
FS Pro 3.0 Toolbar.

Note:
You may want to save a copy of your original document before running "Update Document to This Version," in case you dislike the results of updating.

Q: What does updating do?
A: Certain FS Pro styles have changed between versions of FS Pro. Updating corrects inconsistencies between the old and new styles.

Q: Why is updating important?
A: Continue, Save as Web Page, and other FS Pro functions depend on the document styles being current. These functions may not work properly unless you update the styles.

Q: Which styles are updated when I run Update Document to This Version?
A: It depends on which version of FS Pro was used to create the original document.

In documents created with FS Pro 1.3d, Update Document to This Version updates the

structure of embedded tables, and
text styles inside embedded table rows.

In documents created with FS Pro 2.0, Update Document to This Version changes the Block Text style.

Q: Are there any issues I should be aware of when updating a document?
A: Sometimes the updated document may not look exactly like the original. This occurs when the FS Pro styles were incorrect in the original.

Example: A writer inserted a two-column, FS Pro table in a pre-3.0 version of FS Pro and manually stretched it to fit the width of the page. When updated in FS Pro 3.0, the table narrows to the same width as a standard, two-column table.

Q: Are there any other issues I should be aware of when working with older documents in FS Pro 3.0?
A: FS Pro 3.0 has two new features that may affect how you work with documents created with FS Pro 1.3d, 2.0, 2.1, and 2.2.

Default fonts: The FS Pro 3.0 Font Manager lets you change the default font properties, though many users keep the default FS Pro fonts. In previous versions, users could not change the fonts.

Table placement: The default table placement in FS Pro 3.0 is inside the Block gridlines. The default table placement in previous versions was outside the Block gridlines. The newer version helps to reduce the size of the white space when there is a long block label.

Q: What should I do to update the fonts in older documents to the fonts I have selected in the FS Pro 3.0 Font Manager?
A: You should run “Update Document Fonts” from the Update icon on the FS Pro Toolbar.

Q: What should I do to update existing tables in older documents so that they move from outside to inside the Block gridlines?
A: You should run “Move Tables Inside Block Gridlines” from the Update icon on the FS Pro Toolbar.

Note:
If you do not want to move tables inside the Block gridlines, and you want to add new tables outside the Block gridlines, you should change the default table placement in FS Pro 3.0 from inside to outside the Block gridlines.

Q: What should I do if I have further questions about using FS Pro 3.0 in older documents?
A: Contact Information Mapping’s technical support at either 1-800 INFOMAP (463-6627), or support@infomap.com

References
For more details go to the:

FS Pro 3.0 Help files by clicking the icon on the FS Pro Toolbar
FS Pro 3.0 Online Tutorial by selecting Help>FS Pro Online Tutorial from the FS Pro Menu, or
FS Pro 3.0 Font Manager Help files by clicking the Help link above the Style List after launching the Font Manager from your desktop.

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